Privacy and data protection

Policy on data protection

The data protection reform is the legislative package proposed by the European Commission in 2012 with the aim of updating and renewing the provisions of the Data Protection Directive of 1995. The objective of the General Data Protection Regulation (GDPR) is to enable EU citizens (EU) access and control over their personal information and to change how organizations act on data privacy. This policy explains how we collect, use and store your personal information in accordance with the provisions of the General Data Protection Regulation.

The Peace Institute is committed to protecting your privacy. By submitting personal information to the Peace Institute, you consent to the collection and use of your personal information as provided for in this policy.

The personal data manager is the Peace Institute, Metelkova 6, 1000 Ljubljana. The personal data processors are the Director of the Peace Institute, the managing director, a professional and technical assistant, an online editor and a librarian. The manager and processors of personal data have defined and regulated mutual relations and obligations with a written contract. Your information will not be transmitted to third parties without your explicit consent.

If you do not want to receive future messages from the Peace Institute, please email us at or click on the unsubscribe link at the bottom of the email that we send through the MailPoet online platform. If you want us to delete the information we have about you, please contact us by e-mail or postal address.


What information is collected and why?

The Peace Institute collects and processes personal data necessary for the conclusion of contracts and payments on the basis of contracts. If you have collaborated with the Peace Institute as a researcher, lecturer, theoretician, designer, photographer, performer (musician, performer) or other, we collected your information for the conclusion of the contract, payment on the basis of the contract and reporting the paid revenues to the Tax Administration of the Republic of Slovenia. The collected data, also required for reporting the paid revenues to the Tax Administration of the Republic of Slovenia, is forwarded by the Peace Institute to the external accounting of the DB Biro d.o.o., which regulates the mutual relations and obligations defined and regulated by a written contract. For the purposes of business cooperation, the conclusion of a contract and payments, the Peace Institute collects and processes the following personal information: name, surname, address, tax number, emo (natural persons), bank account number, e-mail address and telephone number.

The Peace Institute collects and processes personal data of individuals for sending news, event invitations, informing about co-operation opportunities or press releases (the public). For this purpose we collect and process the following personal data from individuals: name, surname, e-mail address.

The Peace Institute collects and processes the personal data of persons who have expressed interest in working at the Institute (regular work, project work, student work, student practice) with the aim of possible future cooperation.

The Peace Institute collects and processes the personal data of persons interviewed or surveyed for the purposes of a particular research project.

The Peace Institute collects and processes the personal data of persons who join the Peace Institute’s library. For this purpose we collect and process the following personal data from individuals:  name, surname, date of birth, gender, citizenship, municipality of permanent residence, category, permanent address, temporary address, e-mail, telephone number (mobile and stationary). Our members are also legal persons, in which case we collect and process:
• for the contact person all the data as for the individual person and the information about the superior member,
• for the superior member (organization): mark, name, additional name, street and number, postal code, place, country, telephone, fax, e-mail, home page, sigla, identification no. for VAT / tax number.

We only send emails to the addresses you have sent directly, and at your request we always remove the addresses in our database. If you want your information to be deleted from this list, please let us know by using the contact information at the bottom of this page.


How do we collect data?

By sending us your data directly in the following ways:

  • apply to our newsletter,
  • register for an event,
  • establish cooperation (interviews, surveys),
  • apply for a job, practice or other work,
  • establish an employment relationship,
  • join the Peace Institute’s library.

Data is obtained in paper or electronic form, over the telephone or in person.

We keep track of the emails we send to you, we can monitor whether you open them and can follow up on our website’s actions.


Information from external sources:

We indirectly collect information through social media when we publish news or respond to comments and messages. Depending on your privacy settings, we can provide anonymous demographic or analytical information to help you assess the reach and effectiveness of our communication.

We indirectly collect data by browsing the web and by obtaining publicly available information on the web.


How and how long  we store your information:

The data is stored in a common database at the Peace Institute’s office, accessible only to a narrow circle of staff at the Peace Institute (see above). The data is stored in the form of Office programs.

We use the online MailPoet platform to store email addresses and email processing. The MailPoet Online Platform in its General Terms of Use and Privacy Policy ensures compliance with the rules of the General Regular GDPR.

Personal data of an individual obtained on the basis of consent may be processed and stored as long as there is an intention or until the consent given by an individual is canceled.

Personal data of an individual, which is processed on the basis of business cooperation, can be processed and stored for 5 years from the fulfillment of the contractual obligations of both parties. Accounts are stored for 10 years after the end of the year to which the account relates in accordance with the law.



You have the right to request a copy of the information we have about you at any given time. If you want a copy of some or all of your personal information, please send an email or write us a letter – our contact details are below. The transmission of information can take several days.

You have the right to request:

  • to correct or remove information that you think is inaccurate;
  • to stop processing your personal information;
  • that we do not send you messages about the Peace Institute;
  • to delete your personal information;
  • to limit data processing activities.

If you have any further questions, please contact us at or +386 (0) 1 234 15 85. You can also write to us by regular mail: Peace Institute, Metelkova 6, 1000 Ljubljana, Slovenia.


Cookies on the Peace Institute website

Cookies are small text files with information that is temporarily stored on your computer when you visit a website. The cookie itself does not contain or collect information. However, if it is read by a server along with a web browser, this can help the site provide more user-friendly services – for example, reminding you of previous visits or user account information. Only the server that sent the cookie can read and use this cookie.

You can read more about the types of cookies and their impact on your privacy on the website of the Information Commissioner of the Republic of Slovenia.

On the “Peace Institute” website, we use the following cookies:

_icl_current_language: This cookie is used to store user language information and is included as mandatory cookies that can not be turned off.

Cookies uploaded by WordPress, the content management system on which is based. Cookies are required for the smooth operation of the web framework.

PHPSESSID – A cookie that keeps temporary information about your site visit. The cookie is automatically deleted when you close the browser.

_gaT, _ga: Google Analytics cookies to track a site visit. With the help of these cookies, we make a visit to the site, collected information that does not contain any personal information, however, serves to inspect the use of the website and to plan the development of web content.

If you do not want Google Analytics cookies, you can delete them in your web browser.